Automating Benefits and Payroll Synchronization in SAP HCM
The organization needed a seamless, automated way to exchange employee demographic and contribution data with Fidelity.
Prior manual data exchange required significant time and effort from payroll teams.
Existing processes posed compliance risks and made timely retirement plan updates nearly impossible.
HR and payroll teams lacked a centralized, real-time view of 401(k) deductions, employer matches, and employee contributions, leading to confusion and frustration over incorrect or missing contributions.
Manual processes resulted in inconsistent deductions, delayed updates, and increased error rates, making audits and financial planning difficult.
Building a bi-directional integration to securely handle sensitive employee and benefits data while aligning updates with SAP payroll cycles.
Designed robust ABAP programs to manage outbound and inbound communication with Fidelity, fully customized to meet their file layout, formatting, and compliance standards.
Implemented scheduled SFTP batch jobs that securely transmitted demographic, employment, and deduction data in alignment with SAP payroll cycles.
Built parsing logic to process Fidelity’s inbound confirmations, which included updates to contribution rates and error feedback requiring timely SAP adjustments.
Enabled automatic updates to key Infotypes (0169 and 0378), ensuring that payroll records remained synchronized with Fidelity’s systems without requiring manual intervention.
Seamless synchronization between benefits elections and payroll deductions reduced errors.
Automated validation and updates enabled accurate, real-time plan alignment before payroll runs.
Administrative workload dropped, improving efficiency and ensuring better compliance.
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