Automating 401(k) Data Integration with SAP HCM Payroll
The organization needed a seamless, automated way to exchange employee demographic and contribution data with Fidelity.
Prior manual data exchange required significant time and
effort from payroll
teams.
Existing processes posed compliance risks and made timely retirement plan updates nearly impossible.
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HR and payroll teams lacked a centralized, real-time view of 401(k) deductions, employer matches, and employee contributions, leading to confusion and frustration over incorrect or missing contributions.
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Manual processes resulted in inconsistent deductions, delayed updates, and increased error rates, making audits and financial planning difficult.
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Building a bi-directional integration to securely handle sensitive employee and benefits data while aligning updates with SAP payroll cycles.
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Aggregating raw time data from physical Kronos time clocks, including shift swaps and employee scheduling preferences, and exporting it in structured formats like CSV/XML.
Building a bi-directional integration to securely handle sensitive employee and benefits data while aligning updates with SAP payroll cycles.
Validating and transforming time pairs in CATSDB with custom rules covering overtime eligibility, rounding, meal penalties, and union-specific constraints.
Mapping validated time entries into Infotype 2010 for integration with SAP payroll processes, ensuring alignment with wage type calculations and payroll cycles.
Executing a client-specific Time Evaluation Schema (e.g., ZT00) to handle wage generation, absence processing, shift differentials, and complex scheduling validations before payroll finalization.
Building a bi-directional integration to securely handle sensitive employee and benefits data while aligning updates with SAP payroll cycles.
Built ABAP programs to load time events into Infotype 2011, pair IN/OUT punches, and filter anomalies.
Applied custom validation and transformation logic in CATSDB for overtime eligibility, shift differentials, and union rules.
Integrated processed time data with SAP payroll through Infotype 2010, ensuring accurate wage type calculations.
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Eliminated manual errors in time pairing and reduced HR data processing workload.
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Achieved accurate calculation of overtime, shift premiums, and other wage components aligned with union agreements.
Streamlined end-to-end flow from Kronos clocks to SAP payroll, reducing processing time and disputes.
The integration automated secure data sharing with Equifax, reduced HR effort, and enabled fast, compliant employment verifications.
Automated and encrypted delivery of payroll data to Equifax reduced manual HR workload.
Strengthened compliance with privacy regulations through secure data handling and auditability.
Enabled real-time, consent-based verifications, improving access and response speed.
