Automating Time Capture and Payroll Processing in SAP HCM
The organization used Kronos for employee scheduling and time capture, and SAP HCM for payroll processing.
Disconnected systems created delays and inaccuracies in time and attendance data.
Ensuring compliance with union labor agreements required timely, accurate time tracking integrated with payroll.
Manual handling of employee time punches led to frequent errors, payroll discrepancies, and increased risk of non-compliance with union agreements.
Disconnected Kronos and SAP HCM systems created delays, inaccuracies, and additional reconciliation efforts for HR and payroll teams.
Developing an automated integration capable of accurately ingesting, validating, and processing complex time data, including overtime, shift premiums, and meal penalties.
Ensuring flexibility in the integration to handle complex scheduling scenarios, union-specific rules, and future policy changes without significant rework.
Aggregating raw time data from physical Kronos time clocks, including shift swaps and employee scheduling preferences, and exporting it in structured formats like CSV/XML.
Loading unpaired time events into SAP Infotype 2011 and developing custom ABAP programs to create logical IN/OUT pairings for accurate time calculations.
Validating and transforming time pairs in CATSDB with custom rules covering overtime eligibility, rounding, meal penalties, and union-specific constraints.
Mapping validated time entries into Infotype 2010 for integration with SAP payroll processes, ensuring alignment with wage type calculations and payroll cycles.
Executing a client-specific Time Evaluation Schema (e.g., ZT00) to handle wage generation, absence processing, shift differentials, and complex scheduling validations before payroll finalization.
Built ABAP interfaces and scheduled secure SFTP transfers to automate 401(k) data exchange with Fidelity. Inbound files were parsed using ABAP logic, and SAP Infotypes 0169 and 0378 were auto-updated to keep payroll data accurate.
Implemented secure ingestion of time punches and scheduling data from Kronos in structured formats like CSV/XML.
Built ABAP programs to load time events into Infotype 2011, pair IN/OUT punches, and filter anomalies.
Applied custom validation and transformation logic in CATSDB for overtime eligibility, shift differentials, and union rules.
Integrated processed time data with SAP payroll through Infotype 2010, ensuring accurate wage type calculations.
Eliminated manual errors in time pairing and reduced HR data processing workload.
Achieved accurate calculation of overtime, shift premiums, and other wage components aligned with union agreements.
Streamlined end-to-end flow from Kronos clocks to SAP payroll, reducing processing time and disputes.
This integration delivered a reliable, scalable solution that aligned workforce time tracking with payroll, ensuring timely and compliant payroll processing.
